Options

Google Calendar

The Google Calendar options are available through the menu. Click: Options | Google Calendar Options

This is a convenient way to have brothers who have mobile devices to be kept up to date with assignment information. The alternative is to use the Send to Microsoft Outlook facility. Here are just a few reasons why you might prefer to synchronize your talk information with a Google calendar:

• Your brothers can check on any number of assignments easily. Eg: Chairman, Reader, etc.

• Your brothers can check on the upcoming Service Meeting assignments too.

Here are some points to remember about Google Calendar:

• Make a separate Calendar just for Public Talks and Service Meetings so that your personal info is not shared with other brothers if you choose to share the calendar.

• Don't make changes in Google thinking they will also be made in Public Talks, because it doesn't update that way.

• You can still have your calendar set as Private in the General Settings but if the individual events are set to public they can be viewed by those you choose to share it with.  That way you calendar won't show up in Google search result on the web.

	Switch on this setting if you would like Public Talks to keep your Google Calendar up to date automatically. This will affect the following operations: - Saving a Sound Rota Report (SRR) - Saving a Service Meeting Report (SMR)
	Type in your Google account username and password. There are some additional notes provided on the dialogue to guide you with this. It is important you follow these notes!
Once you have specified the correct username and password you should press the button Display calendars. If your login credentials are correct, the list of calendars will get populated. Select the calendar that you would like to use Public Talks with. All your events will be maintained using this calendar.
This setting affects the visbility of the events when they are added into your Google calendar. For example, if the setting is on, then the Privacy section of the event in Google will be set thus: Note, there are times when it will be set to Default. Don't be alarmed if it is set to that. It means that your calendar is private. Also, this setting will need to be unchecked if you wish to share the calendar with other brothers, otherwise it will simply show "busy" when they try to view your calendar.
Use these options to specify the starting times of your meetings.  They only to apply Sound Rota Reports (SRR). This information is not used with Service Meeting Reports (SMR) because they contain their own information about the meeting times.	You can set reminder alerts for the events that are added to your Google Calendar. Note that Meeting Schedule Assistant does not currently support all of the functionality available for reminder alerts.
	Whenever you make changes to the settings you should click Apply changes. This will save your preferences!