|The Google Calendar Options
are available through the menu.
Click: Options | Google Calendar Options
This is a convenient way to have brothers who have mobile devices to be kept up to date with assignment information.
Note: You should set your meeting times in the program settings. Also, you need the Microsoft 4.6.2 (or higher) .NET Framework installed (it should have been done during installation if it was needed).
Here are just a few reasons why you might prefer to synchronize your information with a Google calendar:
Your brothers can check on any number of assignments easily. Eg: Sound, Microphone etc.
Your brothers can check on the upcoming Service Meeting assignments too.
Here are some points to remember about Google Calendar:
Don't make changes in Google thinking they will also be made in Meeting Schedule Assistant, because it doesn't update that way.
You can still have your calendar set as Private in the General Settings but if the individual events are set to public they can be viewed by those you choose to share it with. That way you calendar won't show up in Google search result on the web.
|Switch on this setting if you would like Meeting Schedule
Assistant to keep your Google Calendar up to
date automatically. This will affect the following
- Saving a Sound Rota Report (SRR)
- Saving a Meeting Work Book schedule (MWB
|Choose to manually send data to your Google calendar upon saving your report by checking this option.|
|You need to authenticate Meeting Schedule
Assistant to work with your Google
Note that if you have already done it with the Public Talks application then you won't need to do it again.
There is a dedicated help topic providing an overview about the authentification process. Please familiarize yourself with it.
|Once you have completed the authorization process you should
see a list of available calendars to use.
Select the calendar that you would like to use Meeting Schedule Assistant with. All your events will be maintained using this calendar.
|This setting affects the visbility of the events when they are
added into your Google calendar. For example, if the setting is
on, then the Privacy section of the event in
Google will be set thus:
|You can customize how the events added to your calendar are
Please be aware that the event descriptions for Sound Rota assignments are schedule type specific.
Settings are also provided to exclude any special events from your calendar.
Create individual events for each assignment
This is advanced option and should only be used if you are familiar with setting up filters in Google Calendar. It is beyond the scope of this help topic to provide further details. However, a video has been provided here that explains what it is and how it is used:
Video: Setting up filters in Google Calendar
|You can set reminder alerts for the events that
are added to your Google Calendar. Note that Meeting Schedule
Assistant does not currently support all of the functionality
available for reminder alerts.
First, set the interval to either Minutes, Hours, Days or Weeks. Next, select the required interval or type in your own value. The OK button will be disabled if you enter a value that is too large. The maximum is the equivalent of 4 weeks. This is a limitation imposed by the Google v3 API.
|You must close the window with the OK button for your changes to be saved.|