Meeting Schedule Assistant


Google Calendar

Google Calendar tab The Google Calendar Options are available through the menu.

Click: Options | Google Calendar Options
Options: Google Calendar

This is a convenient way to have brothers who have mobile devices to be kept up to date with assignment information.

Note: You should set your meeting times in the program settings. Also, you need the Microsoft 4.6.2 (or higher) .NET Framework installed (it should have been done during installation if it was needed).

Here are just a few reasons why you might prefer to synchronize your information with a Google calendar:

Here are some points to remember about Google Calendar:

Automatically synchronize to your Google calendar Switch on this setting if you would like Meeting Schedule Assistant to keep your Google Calendar up to date automatically. This will affect the following operations:

- Saving a Sound Rota Report (SRR)
- Saving a Meeting Work Book schedule (MWB
Prompt to synchronize to your Google calendar when saving reports Choose to manually send data to your Google calendar upon saving your report by checking this option.
Username and password You need to authenticate Meeting Schedule Assistant to work with your Google Calendar.

Note that if you have already done it with the Public Talks application then you won't need to do it again.

There is a dedicated help topic providing an overview about the authentification process. Please familiarize yourself with it.
Calendar to use Once you have completed the authorization process you should see a list of available calendars to use.

Select the calendar that you would like to use Meeting Schedule Assistant with. All your events will be maintained using this calendar.
Set sensitivity to private This setting affects the visbility of the events when they are added into your Google calendar. For example, if the setting is on, then the Privacy section of the event in Google will be set thus:
Google privacy
Note, there are times when it will be set to Calendar default. Don't be alarmed if it is set to that. It means that your calendar is private. Also, this setting will need to be unchecked if you wish to share the calendar with other brothers, otherwise it will simply show "busy" when they try to view your calendar.
event descriptions You can customize how the events added to your calendar are described:

calendar snapshot

Please be aware that the event descriptions for Sound Rota assignments are schedule type specific.

Settings are also provided to exclude any special events from your calendar.

Create individual events for each assignment
This is advanced option and should only be used if you are familiar with setting up filters in Google Calendar. It is beyond the scope of this help topic to provide further details. However, a video has been provided here that explains what it is and how it is used:

Video: Setting up filters in Google Calendar
Reminders You can set reminder alerts for the events that are added to your Google Calendar. Note that Meeting Schedule Assistant does not currently support all of the functionality available for reminder alerts.

First, set the interval to either Minutes, Hours, Days or Weeks. Next, select the required interval or type in your own value. The OK button will be disabled if you enter a value that is too large. The maximum is the equivalent of 4 weeks. This is a limitation imposed by the Google v3 API.
OK You must close the window with the OK button for your changes to be saved.