Meeting Schedule Assistant


Calendar Options

Google Calendar tab The Calendar Options are available through the menu.

Click: Options | Calendar Options
Options: Google Calendar

You can synchronize with a Google or Outlook calendar. This is a convenient way for brothers and sisters who have mobile devices to be kept up to date with assignment information. Please note that you must have already created an account with Google or (etc) in order to use this feature.

Note: You should set your meeting times in the program settings. Also, you need the Microsoft 4.6.2 (or higher) .NET Framework installed (it should have been done during installation if it was needed).

Here are just a few reasons why you might prefer to synchronize your information with a Google or Outlook calendar:

Here are some points to remember about Google or Outlook calendar:

Connect to Outlook

Connect to Google
Connect to Google or Outlook
The first thing you must do is grant permission for my utilities to access your account.

If you are using Outlook, then click on the Sign In button. This will show a popup window for you to sign into your Microsoft account.

If you are using Google, then click on the Authenticate button. Note, if you have already done this with the Public Talks application then you won't need to do it again. There is a dedicated help topic providing an overview about the authentification process. Please familiarize yourself with it.

You should then you should see a list of available calendars once you are connected.

At any time in the future you can click on Sign Out or  Revoke to disconnect from your account. However, please understand that this will not remove my application from your online profile. Should you ever want to do that you must manually log into your Google account and remove it.
Automatically synchronize to your Google calendar Synchronization mode
There are three settings to choose from:

Choose this setting to switch off synchronization completely.


Select this setting if you would like Meeting Schedule Assistant to keep your Calendar up to date automatically. This will affect the following operations:

- Saving a Sound Rota Report (SRR)
- Saving a Meeting Work Book schedule (MWB

Select this setting if you would prefer to choose when to send data to your Calendar. You will be prompted when saving your reports.
Calendar to use Calendar to use
Once you have connected to your account you should see a list of available calendars to use.

Select the calendar that you would like to use with Meeting Schedule Assistant. All events will be maintained using this calendar.
Set sensitivity to private Set sensitivity to private
This setting affects the visbility of the events when they are added into your calendar. For example, if the setting is off, then the Privacy section of the event in Google will be set thus:
Google privacy
Note, there are times when it will be set to Calendar default. Don't be alarmed if it is set to that. It means that your calendar is private. Also, this setting will need to be unchecked if you wish to share the calendar with other brothers, otherwise it will simply show "busy" when they try to view your calendar.

If you are using, it would look like this:
Outlook privacy

Reminders You can set reminder alerts for the events that are added to your Google Calendar. Note that Meeting Schedule Assistant does not currently support all of the functionality available for reminder alerts.

First, set the interval to either Minutes, Hours, Days or Weeks. Next, select the required interval or type in your own value. The OK button will be disabled if you enter a value that is too large. The maximum is the equivalent of 4 weeks. This is a limitation imposed by the Google v3 API.
If you are using Outlook it will look like this:
event descriptions

Create individual events for each assignment
Event descriptions
You can customize how the events added to your calendar are described:

calendar snapshot

Please be aware that the event descriptions for Sound Rota assignments are schedule type specific.

Do not include special events
Settings are also provided to exclude any special events from your calendar. For example, you might include special events when synchronizing your MWB schedule, but you might exclude special events when synchronizing your SRR schedule.

Create Weekend Meeting calendar events (Outlook Calendar only)
Set this option if you want your MWB Weekend Meeting information to be included on your Outlook calendar. This wioll include information about the Public Talk and Watchtower Study.

Create individual events for each assignment (Google Calendar only)
This is an advanced option and should only be used if you are familiar with setting up filters in Google Calendar. It is beyond the scope of this help topic to provide further details. However, a video has been provided here that explains what it is and how it is used:

Video: Setting up filters in Google Calendar
OK You must close the window with the OK button for your changes to be saved.