Meeting Schedule Assistant

Options

Settings

Options Menu Click Settings on the Options menu to display this window.
Report Mode Report Columns Microphone / Sound / Attendant Users Help Cancel OK Date Format Display Tooltips Automatically show notes Schedule Types Meeting Times Congregation Settings

Use this dialogue to setup how Meeting Schedule Assistant will behave. It determines what information gets displayed on the schedules and how the schedule dates get calculated. All of these options also get saved with the schedule.

Learn more about the options on this dialogue by looking through the rest of this help topic. As an alternative you can click on the option you are interested in on the screenshot above.

Report Mode Report Mode
You can select from several report modes. This determines what dates get generated on the reports. The default mode is Meeting, so each row in the report represents one meeting. In Weekly mode, each row in the report represents one week.
Meeting Days Meeting Days
Use the dropdown lists to choose the days of the week that your midweek and weekend meetings are held on. You are not allowed to select the same day for both of the meetings. The defaults are Sunday and Thursday.
First day of Week First day of week
Use the dropdown list to choose which day is the first day of the week. The default is Monday.
The days of the week listed are determined from the language you have selected. It is important to set these to the correct days, as they are used to calculate the right dates to show on the schedule that gets created.
Date Format Date Format
Dates are normally displayed on the report using the short date format (this is managed by your computers Regional settings).  But you have full control over how you want the dates to be displayed. In order to use custom dates you must set the Use Custom Date option. This will enable the edit box and dropdown list. Use the edit box to specify the format string that you want to use or use the dropdown list to choose from 11 predefined date formats. You may alter a predefined format string after you have selected it from the dropdown list. If you do this, the dropdown list will automatically change to say User Defined. If the days of the week and months of the year format codes are used, they will show in the same language as the program interface.  The format string can contain any number of special characters to represent parts of the date. Any other text simply gets displayed in the date.
Here is a list of the special characters:
%a Abbreviated weekday name
%A Full weekday name
%b Abbreviated month name
%B Full month name
%d Day of month (01 - 31)
%m Month (01 - 12)
%y Year without century (00 - 99)
%Y Year with century
%#d
%#m
%#y
If the # character precedes these formatting codes then leading zeroes will be removed (if any).
Report Columns Report Columns
If you never have to deal with the Platform or Platform Mike assignments, then they can be excluded from the schedule by setting these options.These options are checked by default.

All the custom assignments that you have added into the program through the Custom Assignments manager are also listed here.Exclusion Type

You can exclude these assignments from any of the meetings on the schedule by using the dropdown list.
Number of users Number of users
Use these dropdown lists to select how many microphone users, sound users and attendants you have. You can choose from 0 to 6 microphone users, 0 to 4 sound users and 0 to 4 attendants. This seems to be adequate for most congregations needs.

These setting determine how many columns are displayed on the schedule for the Microphone, Sound and Attendant assignments. The default settings are 2 microphone users, 1 sound user and 1 attendant.

Show Notes Show Notes
Set this option if you want to have your notes shown by default for every new schedule you produce.
Display Tooltips Display Tooltips
Context help is provided through tooltips. These can be switched off using this option. They are displayed by default.

Note
: Tooltips are of limited use. Many new features do not have them. This was to keep the amount of translations to a minimum.
Congregation Congregation
The congregation name is used on the midweek meeting S-140 style schedules.
Schedule Types Schedule Types
These hold their own copy of the programs settings. They are designed to help you to quickly customise how Meeting Schedule Assistant behaves. These are also included when you perform a backup or restore of the Meeting Schedule Assistant settings.

Load
You must select a schedule type from the dropdown list (the default is always listed first) before you will be able to load it. Once it has been loaded, it becomes the active schedule type. All changes made to the program will be associated with this schedule type.

Save As
You must enter a description for the new schedule type before it can be saved. Saving a new schedule type will make it active. All changes made to the program will be associated with this schedule type. You are not allowed to duplicate a schedule type description.

Delete Schedule Type
Press this button to delete the currently selected schedule type from the program. Note that you are not allowed to delete the default schedule type. You are asked to confirm your actions because this operation can't be undone.
Meeting Times Meeting Times
It is important to set the meeting times correctly.These settings affect several parts of the application:
  1. Send to Google Calendar.
  2. Christian Life and Ministry editor.
Help Help
Press this button to display this help topic.
Cancel Cancel
Press this button to cancel any of the changes you have made to the options.
OK OK
Press this button to save your options. They will be retained until you adjust them again.