Maintain Databases

Congregations - Brother Availability

You can set the availability for any speaker in any congregation.  However, this feature is primarily designed to help you manage your away speakers during the year.  As they are not always available for talks (because of holidays, sickness, and temporary inactivity) you can just make notice of this situation into the Public Talk database using this feature.  Effective use of this feature will make sure you don’t make appointments for talks for brothers that are not available for some time and for some reason.  Here is an overview of how to use this feature:

Step One

Select your congregation from those available on the Congregations maintenance page.  Select one of your away speakers to enable the Availability button.  Proceed to step two.

Step Two

This dialogue is displayed when the Availability button is pressed.  Double click the dates where this brother is not available. The example on the left shows that this brother is not available for the month of August.  The example used Saturdays and the Sundays only but feel free to double click all the weekdays if you like.

You can also click Not available at all. This will make the brother temporarily unavailable until you unmark this box.

Repeat step two for each brother as required.  Once you have set up or adjusted the availability settings, go to add or modify talk assignments and you will see how Public Talks takes notice of these settings by showing these unavailable speakers in RED.  Details follow.

Home Talk Entry dialogue

Here you see Br. O.l.d. Notalways is shown in RED indicating he is  NOT available this date.

 

Away Talk Entry dialogue

Furthermore you will see the speaker in RED when you show the away speakers combo.

Away Entry Information

If you make some appointments for an away talk for some brothers and you look at the appointments afterward there could be a RED notification because of the availability rules.  This example screen shot shows Br. H. Oliday in RED because he is on holiday from 15 July till 2 Aug 2007.