Maintain Databases

Congregations

Congregations Maintenance Page Congregation Notes Coordinator Speaker Notes Speaker Talk Numbers Modify Speaker New Speaker New Congregation Modify Congregation Delete Speaker Delete Congregation Apply Changes Export Import Find Next Find Available Speakers Last Invited Meeting Time Congregations Change Congregation Local Congregation Congregation Link Availability Speaker Link Location Map

The Congregations property page allows you to keep track of the congregations that you exchange speakers with. Each congregation has its own list of speakers to choose from. You can add, delete or modify records. To learn more about the features of this property page, glance down the table below or highlight the control you are interested in by clicking on the screenshot above. Please also remember that context help is available to you by either pressing F1 when the control has focus, or by using the question mark icon at the top right corner of the dialogue.

You are advised to add a "Local" congregation to this list to represent your own congregation.

This property page is one part of the Maintenance Dialogue. Please click on the link to get an overview of the entire dialogue.

Displays a list of congregations that you exchange speakers with. As you select a congregation, the other details get updated automatically.

Right-click to display this popup menu.  You can change the sort order as described.  The program always defaults to sorting by Congregation.  Changing the sort order to Last Invited is a handy way of identifying congregations whom you have not done an exchange with.

Set this option if the selected congregation is your local congregation.  It is important to set this option correctly as it is used to determine where your available Away Speakers are from.
This shows when you last had a speaker from this congregation give a talk in your Kingdom Hall. You can change this date by pressing the arrow or by clicking on the separate parts of the date in the edit box and use the arrow keys to adjust the date.
This represents when the Public Talk meeting is held for this Congregation. You can use the spin buttons to alter the hours and minutes or you can enter the values manually.  The time is expressed in 24 hour format.

Use the Meeting Time Manager if the Congregation does not always meet at the same time.  If you do establish more than one time using the Meeting Time Manager, the Meeting Time control will become disabled.

This allows you to specify the name of the brother who is assigned as talk coordinator for the currently selected congregation.

This is a intelligent edit box.  Click on the link for more details about what this means.

This allows you to add any other notes about the currently selected congregation. Also, when you hover the mouse over the edit box it will display the current congregation memo data (click here for an example).
Memo button Click this button to display the Congregation Entry dialogue. Here you can alter the note and memo details for the congregation / coordinator.
Coordinator Notes This allows you to add any other notes about the currently selected congregation coordinator. Also, when you hover the mouse over the edit box it will display the current coordinator memo data (click here for an example).
You can associate a hyperlink with each congregation.  Right-click the hyperlink and select Edit from the popup menu to change the hyperlink details.  It displays the Hyperlink Settings dialogue.  Click on the link for more details.

The current link is shown in a tooltip. If no link has been set the tooltip will display "Congregation Link".

This allows you to select am image (BMP, GIF, JPG) for use in your custom report scripts. Only the location of the image is stored and not the actual image itself. Such images can be displayed in custom report scripts using the IMAGE command.

Full details about how these images can be used within custom report scripts can be found in  Script Editor and Script Syntax.

Shows a list of speakers for the currently selected congregation that you can exchange with.  Double-clicking a speaker in the list is the same as pressing Modify Speaker.

Right-click the selected speaker to display this popup menu:

Speaker Popup

Use this popup menu to obtain information about the speaker's recent talk assignments. Please click here for more details.

Ministerial Servant This indicates if the selected speaker is appointed as a Ministerial Servant. Please click Modify Speaker to adjust this setting.
You can associate a hyperlink with each speaker.  Right-click the hyperlink and select Edit from the popup menu to change the hyperlink details.  It displays the Hyperlink Settings dialogue.  Click on the link for more details.

The current link is shown in a tooltip. If no link has been set the tooltip will display "Speaker Link".

Press New Speaker to add a new speaker into the database.  Press Modify Speaker if you want to modify the currently selected speaker details including his talk numbers. It displays the Speaker dialogue. Click on the link for more details.

This button is disabled if no speaker is selected.

Press this button if you want to move the selected speaker to another congregation.  It displays the Choose Congregation dialogue with which you simply select the target congregation.  All the speaker's talk numbers will get moved automatically.

A speaker must be selected for this button to be available.  You will not be permitted to duplicate an existing speakers name in the target congregation.

Once the speaker has been moved, the next available speaker (if any) is automatically selected.

This feature allows you to specify when the brother is not available.  His name is shown in RED on the talk assignment dialogues.  Click the link for full details.
This shows any notes associated with the selected speaker.  Hover the mouse over the notes to see the current memo data associated with the speaker.  Press the Modify Speaker button (see above) to change thee notes or memo data.
This shows a list of talk numbers that the currently selected speaker gives.  Favourite outlines are indicated in a bold font in a different colour.  This colour is set from the Preferences dialogue.  It defaults to red.
Press the find button if you want to jump to specific records. It invokes the find dialogue.

This option is disabled if the current entry has been modified and the Apply Changes button hasn't been pressed

Pressing this button continues the previous search to find the next matching record. This button is disabled if the Find button has not already been pressed, or the searching has reached the end of the records
This allows you to import congregation and/or speaker data into the database. There is a separate topic discussing this option. Please click on the link to learn more.
This allows you to export or synchronize congregation and speaker data.  When you press the button you are asked if you only want to export the selected congregation data.  If you click Yes to this message, the program will create a INI file which is designed to be used by another coordinator.  If you click No it will export all congregation data into a tab-delimited text file. This button is disabled if there are presently no records in the database table.

Click on the hyperlink for full details about the synchronize process.

This button is only enabled when you have made changes to the current record on display. Press this button to update the database.

If you don't press it, and you move to another record or maintenance page, you will be prompted to save changes to this record.

Press this button if you want to delete the currently selected congregation from the database. All associated speakers and journal entries will also get deleted.  Since the data will be permanently deleted, and the process can't be undone, you are asked to confirm your request.

This button is disabled if the congregation has future talk assignments in the database (home or away).
Press this button if you want to delete the currently selected speaker from the database.  Since the data will be permanently deleted, and the process can't be undone, you are asked to confirm your request.

This button is disabled if the speaker has future talk assignments in the database (home or away).
Press this button if you want to modify the currently selected congregation's description. It displays the edit entry dialogue. Click on the link for more details.

Very occasionally, a congregation might change it's name, hence this function has been provided. You will not be allowed to duplicate an existing congregation already in the list.

When you do change the name, all of its associated speakers and journal entries get updated automatically.

Press this button if you want to add a new congregation to the database. It displays the new congregation entry dialogue. Click on the link for more details. You will not be allowed to duplicate an existing congregation.
Press this button if you want to add a new speaker to the database for the currently selected congregation. It displays the edit entry dialogue. Click on the link for more details. You will not be allowed to duplicate an existing speaker already in the list.