Maintain Databases

Congregations

Time Changes Manager

You display the Time  Changes Manager by either clicking the clock symbol on the Congregations maintenance page or on the New Congregation Entry dialogue.
 

  No time changes. Number of time changes Current meeting time Date meeting time valid from Time change information

Some congregations don't always have their Public Talk meeting at the same time.  This is generally due to the fact that they might be sharing a Kingdom Hall, and thus alternate between a set of different times.  The Time Changes Manager allows you to set up this information in a straightforward manner.

Once the details have been setup, there should be no need to worry about changing them again, as the program will automatically keep the time change details up-to-date.

Why would you want to set this information?  Why not just set the current time on the Congregations maintenance page?  Well, there is one big drawback if you do things like that.  Imagine that you have arranged some Away talks to a particular congregation, let us say in December and January of the next year.  If that congregation changes time on 1st January, then when you generate your Away talk assignments, they would show just the current time that you had.  It would not have realised that the times should have changed on 1st January.  So by setting these details up, you can make your reports more intelligent and they will thus show the correct times.

The example above shows you how you would set it up for a congregation that has it's current meeting time at 10 AM (which began on 1st January 2004) and then changes every year, firstly to 2 PM and then back to 10 AM.

It is important to realise that you only have to set these details once.  So even if it seems a lot of work, please do it!  Besides, this is a powerful feature of the program, so it might be worth printing out these instructions.

A detailed description of each option of this dialogue is provided below.

Switching off  this option enables all of the remaining controls on the dialogue.  If you find that a congregation no longer changes their meeting times (maybe they now have their own Kingdom Hall) then just set this option back on and press OK.

When this option is off, you will find that the usual meeting time control on the Congregations maintenance page will be disabled.  This is because you have decided to override that time and let the Time Changes Manager take control of the meeting time.

Use this dropdown list to select how many times this congregation alters it's meeting time.  The default value is 2, but you can choose from 2 to 5 time changes.  As you change this setting, the remaining controls will get enabled accordingly.

For example, if this congregation meets at 10 AM this year, and then 2 PM next year, that means there are two time changes.

This represents the current meeting time for this congregation.  This value is the same value as will be displayed on the Congregations maintenance page.  It is in 24 hour format.

For example, if this congregation is currently meeting at 10 AM, then enter the time as 10:00.

Once set, the program will automatically keep it up-to-date for you.

This represents the date when the last meeting time changed.  It is important that you enter the correct date here because this date is used in working out when the next time change will occur.

For example, if this congregation changed to having the meetings at 10 AM on the 1st of January 2004, then that is the date you enter in there.  So you must find out from this congregation the date that they change meeting time.  For the majority of congregations, it is January 1st.

Once set, the program will automatically keep it up-to-date for you.

These controls allow to set up all the meeting time changes information.  The number of controls that are enabled depends upon how many time changes you have selected, which will be between 2 and 5.

Just work down the table, from top to bottom, selecting how many months it will be to the next meeting time change.  You can choose from 1 to 36 months.  The default is 12.  Then enter what the meeting time will change to.  The time is specified in 24 hour format.  Then proceed to the next time change.

Understand that each time change is relative to the previous time change.  So in this example, time change 2 occurs 12 months after time change 1.

Once set, the program will automatically keep it up-to-date for you.  This will mean that whenever the date for changing a congregation's meeting time arrives, the program will alter the order of the time changes accordingly.