Options

Google Calendar

Display the Google Calendar options page by clicking the Google Calendar tab on the Preferences dialogue. It is also available through the menu: Options | Preferences It is also available through the toolbar: Pref.

This is a convenient way to have brothers who have mobile devices to be kept up to date with talk information. The alternative is to use the Send to Microsoft Outlook facility. Here are just a few reasons why you might prefer to synchronize your talk information with a Google calendar:

• Your brothers can check on Chairman, Reader, etc., assignments easily.

• You can have KH Phone # and Coordinators Phone # available when traveling to a talk assignment if you need to contact them.

•  From a Talk Coordinator viewpoint, you might get calls about switching dates or brothers when you are not near your computer. With your schedule right on your phone you can at least I can see who goes where and when.  Ofcourse, you can't make changes directly from the calendar.

Here are some points to remember about Google Calendar:

• Make a separate Calendar just for Public Talks and Service Meetings so that your personal info is not shared with other brothers if you choose to share the calendar.

•  Don't make changes in Google thinking they will also be made in Public Talks, because it doesn't update that way.

• You can still have your calendar set as Private in the General Settings but if the individual events are set to public they can be viewed by those you choose to share it with.  That way you calendar won't show up in Google search result on the web.

	Switch on this setting if you would like Public Talks to keep your Google Calendar up to date automatically. This will affect the following database operations: - Adding new talk assignments - Modifying existing talk assignments - Deleting talk assignments - Rearranging talk assignments There is a small delay whilst the calendar is updated. If you prefer, you can switch this setting off and perform a manual update of all assignments from the Home / Away maintenance page.
	Type in your Google account username and password. There are some additional notes provided on the dialogue to guide you with this. It is important you follow these notes!
Once you have specified the correct username and password you should press the button Display calendars. If your login credentials are correct, the list of calendars will get populated. Select the calendar that you would like to use Public Talks with. All your events will be maintained using this calendar.
This setting affects the visbility of the events when they are added into your Google calendar. For example, if the setting is on, then the Privacy section of the event in Google will be set thus: Note, there are times when it will be set to Default. Don't be alarmed if it is set to that. It means that your calendar is private. Also, this setting will need to be unchecked if you wish to share the calendar with other brothers, otherwise it will simply show "busy" when they try to view your calendar.
You can include additional information from the database with each event. It is assumed that you would probably want to include the phone numbers. Just select the fields as required. If you are not interested in including this information you can set it to <Do not send>. Note, the drop list displayed uses your own memo label descriptions. So don't be alarmed if the wording listed on your dialogue is not the same.	You can set reminder alerts for the events that are added to your Google Calendar. Note that Public Talks does not currently support all of the functionality available for reminder alerts.
	Whenever you make changes to the settings you should click Apply changes. This will save your preferences!