Reports

Congregations Setup

Congregations Setup Dialogue No. Months Check Dates Label Clear All Select All Selection list Report mode Order Sort by Show booked dates

The Congregations Setup page allows you to setup a variety of options to determine how the reports get generated. To be able to access this setup page, you must select Congregations List from the list of report types on the Report Type tab.

The sort by, sort order and label settings are saved when you dismiss the dialogue by pressing the OK button. It always defaults to the simple report mode and it doesn't save the list of talk numbers / congregations that you select.

To learn more about the features of this property page, glance down the table below or highlight the control you are interested in by clicking on the screenshot above. Please also remember that context help is available to you by either pressing F1 when the control has focus, or by using the question mark icon at the top right corner of the dialogue.

This property page is one part of the Choose Report Type Dialogue. Please click on the link to get an overview of the entire dialogue.

You can choose how you want the entries sorted.  They can be sorted by congregation or last invited date.  These settings are only enabled when the simple report mode is selected.

You can choose in what direction the records will be sorted.  Select Up if you want the report in ascending order or Down if you want the report in descending order.

These settings are only enabled when the simple report mode is selected.

You can generate three types of report.  Each being referred to as a report mode:

Simple report
This simply shows a list of all the congregations and when they were last invited, the meeting time and who the talk coordinator is.

Report by talk number
This displays a list of speakers within each congregation who give the talk numbers you have selected.

Report by congregation
This displays a list of congregations (including the summary information from the simple report) along with its speakers and their talk outline numbers.  It also shows which ones are each speaker's favourite.

This option is only available when you select Simple report or Report by Congregation report modes.  Setting this option causes the program to take into account future "booked" dates.  Such dates will be prefixed with [X].

These options are only available when you select the Report by Congregation report mode.

Setting the Check Dates option, means that the program will check to see if each speaker's talk has already been heard within the number of months specified (by using the dropdown box).  You can choose between 1 to 12, 18, 24 and 36 months.

As well as checking the talk numbers, it will also check when the speaker himself was last invited.  If the speaker has not been heard within this time period, his name will be shown in bold typeface.  Related to this, the report will attempt to display the last date and talk number for the speaker.

So, by using this option, you can see at a glance which talks for each selected congregation could be assigned to be heard; which speakers have not been heard recently; and which talks each speaker gave last at your hall.  This will save you time because you no longer have to work out which talks for a speaker are available to hear etc..

This is the selection listbox.  It is disabled when the simple report mode option is selected.  Depending upon the current report mode, it will show a list of available congregations or talk numbers.

Select which entries you want to have included in the report.  You can use the CTRL key to select (or deselect) several individual entries (ie: not a continuous selection).

Press this button to select all the entries in the selection listbox.  This button is disabled when the simple report mode option is selected.
Press this button to deselect all highlighted entries in the selection listbox.  This button is disabled when the simple report mode option is selected.

The report can be personalised to meet your needs.  All of the labels can be changed.  Use this dropdown list to select the label you want to modify.  Once selected, the current value gets shown in the edit box:

You can then edit the text.  The settings get saved when you click OK to generate the report or choose the report type property page.

Note:  Two of the labels have %d in the text.  The %d must be present and you will not be able to delete it.  The %d represents a "number".  For example, assuming you are checking for talks/speakers not heard within 12 months, the label:

Talk not heard within %d months

would display as:

Talk not heard within 12 months

This is why the %d must be present in the label text.