Maintain Databases

Create Unassigned Date Entries

 

 

You get to the Create Unassigned Date Entries dialogue by clicking on the Maintenance menu and then selecting the Create Unassigned Date Entries menu item.  Or you can click the Create Unassigned Date Entries toolbar icon.

From Date To Date Meeting Day Create Home Talk Entries Create Away Talk Entries

This dialogue allows you to add a bunch of unassigned date records into the Home Talks and / or Away Talks tables.  You can optionally set the theme of these newly added records to indicate that they are currently unassigned.  The feature has been developed in such a way, that if you already have some records allocated for some of the days within the chosen date range, that they will simply be skipped.  So you won't generate duplicate entries into the database.

This feature is very useful if you like to be reminded of which dates are yet to be allocated for a talk or exchange.  Simply create a bunch of unassigned records and that is it!  They will now be part of the database and show up in your reports.  As you assign talks, they will automatically get updated.

From a personal point of view, I would only create unassigned records for the Home Talks table, and default them to "To Be Arranged".  But if you find that you use the Away Talks standard report, then you most probably want to include the Away Talks table too.  The best advice is to have a play with the options and see how they affect your reports.  You are encouraged to do a backup of your database before doing this, so that if you get any undesired results, you can easily restore the previous database.

To learn more about the features of this dialogue, glance down the table below or highlight the control you are interested in by clicking on the screenshot above. Please also remember that context help is available to you by either pressing F1 when the control has focus, or by using the question mark icon at the top right corner of the dialogue.

Use this option to select the date from which you want to start adding unassigned records into the database. You don't have to select an actual meeting day, as it will work out the correct initial meeting day from the date you selected automatically.  However, feel free to specifically select the correct start date.
Use this option to select the date which you want to end adding unassigned records into the database. You don't have to select an actual meeting day, as it will work out the correct last meeting day from the date you selected automatically.  However, feel free to specifically select the correct end date.
Use this dropdown combo to select which day of the week that your Public Talk is held on.  It is important that this setting is correct, as it determines what set of dates get added into the database.
Create Home Talk Entries
Determines if records are actually created and added into the Home Talks database table.

Default to "To Be Arranged"
When set, it will default the talk number field to 1000.  This is a special talk number associated with "To Be Arranged".

Set as "Tentative"
When set, it will default the tentative field.

If you want to change the text from "To Be Arranged" to something else, you must use the Public Talk Titles maintenance page and alter the theme for talk number 1000.  Note that you won't be allowed to remove this talk number from the database.

These options behave in exactly the same way as for the aforementioned options. The only difference is that they are applied to the Away Talks database records.

Once all your options are set, click the OK button to add the records into the database.