Figure 24: Screengrab of the meeting attendance Setup window on the Report Viewer

This window allows you to configure how the Meeting Attendance report is generated and how information is displayed.

Built-in Reports

The Report Viewer includes three built-in reports that determine how attendance data is grouped and averaged:

  • Averages by Month
    This report displays all attendance figures for the selected month and calculates separate averages for each meeting within that month.
  • Averages by Period
    This report summarizes attendance totals for each month across the selected period and calculates one combined average per meeting for the entire period.
  • Trends Chart
    This report provides a visual timeline of attendance across the selected period. It features an interactive line graph where you can hover over data points to see specific figures.

These reports use the date range and formatting options defined in the Setup window.

Select Year

Use the Select Year drop-down list to choose the starting year for the report period.

  • The selected year determines the calendar year in which the report begins.
  • This works together with Starting Month and No. of months to define the full reporting range.

Starting Month

The Starting Month drop-down allows you to select the first month of the reporting period.

  • The report will begin on the first day of the selected month.
  • The final date is calculated automatically based on the number of months selected.

No. of Months

Use No. of months to specify how long the reporting period should be.

  • You can type a value directly or use the up/down arrows.
  • The reporting period will extend forward from the selected year and starting month.
  • Example:
    • Starting Month: January
    • No. of months: 12
    • Result: A full calendar year report.

Date Format

The Date Format section controls how dates are displayed in the report output.

Use Custom Date

When Use Custom Date is checked, you can define your own date format string.

  • Enter a format string using standard date format specifiers.
  • Example:

%a, %b %d

This produces dates such as:

Sun, Dec 21

đź“Ś Tip
Find out more about Custom Date Formats.

Date Preview

Below the format field, a preview drop-down shows how dates will appear using the selected format.

  • This preview updates automatically when the format string changes.
  • It helps confirm the formatting before generating the report.

Buttons

OK

Click OK to apply the selected settings and close the dialog.

  • The report viewer will refresh using the new date range and formatting.

Cancel

Click Cancel to close the dialog without saving any changes.

Notes

  • Custom date formats allow you to match local preferences or publication styles.
  • If Use Custom Date is unchecked, the application’s default date format will be used.