The Meeting Attendance window makes it easy to record, review, and report attendance figures for your congregation’s meetings. It provides a clear calendar-based view, automatic totals, and seamless integration with reports.

Opening the Meeting Attendance Window

You can open this window in either of the following ways:

  • From the Database menu, select Meeting Attendance
  • Click the Meeting Attendance toolbar icon

📌 Important:
You must have already added your local congregation to the Congregation Database for this feature to work.
If no local congregation is found, a popup message will appear with a convenient shortcut to open the Congregation Manager.

Window Overview

The Meeting Attendance window showing the calendar and attendance entry fields.

Figure 5: The Meeting Attendance window showing the calendar and attendance entry fields.

The window is divided into two main areas:

  • Left panel – Calendar, meeting days, and date selection
  • Right panel – Attendance entry and calculated totals

Meeting Days (Read-Only)

Read-only fields showing the midweek and weekend meeting days.

Figure 6: Read-only fields showing the midweek and weekend meeting days.

The current Midweek and Weekend meeting days are displayed in read-only fields.
These act as a memory aid, so you can easily confirm which days your congregation normally meets.

Calendar

Calendar with meeting days displayed in bold.

Figure 7: Calendar with meeting days displayed in bold.

  • Meeting days are shown in bold on the calendar
  • Today’s date is highlighted for quick reference
  • Clicking a meeting date automatically selects the appropriate In Person counter for that meeting

This makes entering attendance fast and intuitive.

Selecting Year and Month

Controls for selecting the year and month.

Figure 8: Controls for selecting the year and month.

You can navigate dates in two ways:

  • Select a Year and Month using the dropdown controls
  • Use the calendar navigation arrows

Both methods stay in sync:

  • Changing the year or month updates the calendar
  • Navigating the calendar updates the selected year and month

Entering Attendance

Fields for entering in-person and online attendance with automatic totals.

Figure 9: Fields for entering in-person and online attendance with automatic totals.

For each meeting week, you can enter:

  • In Person attendance
  • Online attendance

The Total for each meeting is calculated automatically.

Totals and Averages

  • Weekly totals are calculated as you enter data
  • The Average attendance is updated automatically at the bottom of the window

No manual calculations are required 🎉

Reports

You can create detailed Meeting Attendance reports using the Database Report Viewer.

To open it:

  • Select View > Report Viewer from the menu on this window

From there, choose the appropriate report to view, print, or export your attendance data.

Summary

The Meeting Attendance window helps you:

  • Quickly record attendance using a calendar-based layout
  • Avoid mistakes with automatic totals and averages
  • Keep meeting days visible as a reminder
  • Generate professional reports with ease

If you haven’t already, make sure your local congregation is set up in the Congregation Database to get started.