Print menu item

Print the schedule from the File menu or right-click the schedule and select Print on the context menu.

Displays the Print window with a preview:

Print UI

Note IconPrinting should not be done from the Editor view.


Full Screen

The Print window is restricted to the size of the viewer in the Meeting Editor. This might become an issue for you if you are using a smaller monitor. As an alternative, click the Full Screen button, at the top of the editor, to display the schedule in a pop-up window (which is maximized to your monitor):

Full Screen button

Note IconThe Full Screen button is disabled in the Editor view.

Full screen context menuThen you can right-click the schedule in the pop-up window and select Print from the context menu.

This will display the same Print window, but it will now be displayed at the maximum possible size for your monitor.


Personal Copies

Personal Copies button

Clicking the Personal Copies button will display a pop-up window for you to select several publishers from a list and it then creates a schedule for each individual, with their name highlighted for each of their assignments.

Note IconThe Personal Copies button is only enabled in the Workbook view.


Weeks to Include

Weeks to Include button

Print Preview — Select WeeksClicking the button will display this small pop-up window with the list of meeting dates.

Check / Uncheck the meeting dates as required (or use the Quick Select feature). Click OK when you are ready and the preview will update.

Current Week

Clicking the drop-down arrow will display a small menu and you can then toggle the Current Week mode:

Current Week menu item

Set the Current Week option if you want to limit the view to the active week only (useful for printing assignment slips or worksheets).

Note IconThe Weeks to Include button is disabled in the Editor view.

Save as PDF

Did you know that you can directly save the schedule as a PDF file from the Print window? Select Save as PDF in the list of printers and adjust the other properties as required (e.g. paper size, scale factor, margins and so on) and then click Save.

Saving as a PDF file

A file window is then displayed for you to specify the name / location of the PDF file. Then, after you click Save again, this small Downloads window will appear:

Downloads window

From here you can:

  • Open the PDF file in the interval viewer.
  • Show the PDF file in File Explorer.

There are other things you can do too, like clearing the download history list by pressing the ... at the top.

Notes IconYou can also directly export the schedule to a PDF file and have it displayed in your default PDF viewer.