Meeting Schedule Assistant v20.1.4 is now available

Meeting Schedule Assistant Logo with white background
Theocratic Software

I am pleased to announce that there is a new version of Meeting Schedule Assistant now available.

What’s New

All screen shots have been updated in the help documentation. I decided to use a different skin called Corporate when making the new images. I think this Windows Blinds skin is very clean and fresh!

I have also decided to remove the following help topics from the documentation:

  • Demonstrations Manager
  • Managing student Study Points.
  • Students Menu

The Demonstrations Manager help topic was removed because I decided to remove this feature from the Midweek Editor. It has been a long time since we needed to make our own arrangements as we use pre-recorded videos more and more.

The latter two help topics were removed since they no longer apply. Study points are provided in the workbooks so we have no need to manage study points any more.

There have been several enhancements in this edition that we hope you will find useful during your scheduling.

Upgraded Status Bars

The status bar has been upgraded on both editors. For example, it is now possible to change some of the settings from the status bar.

Midweek Editor:

Upgraded status bar on Midweek Editor

Assignments Editor:

Upgraded status bar on Assignments Editor
Upgraded status bar on Assignments Editor

Note that the zoom controls are only enabled in the Assignments Editor when you are using the Preview Mode.

Video Conferencing

In the light of the ongoing COVID-19 pandemic it has been decided to add two new Video Conferencing assignments to the Midweek Editor for:

  • Host
  • Co-host

All publishers who have the Midweek Meeting assignment will be displayed in the drop-down list in the editor.

New video conference controls on Midweek Editor
New video conference controls on Midweek Editor

You can also allocate these assignments for the Weekend Meeting:

New video conference controls for the Weekend Meeting
New video conference controls for the Weekend Meeting

Please note that the drop-down lists on the Weekend Meeting window are dynamic controls. To quote the help topic:

These are dynamic drop-down lists. Typing in a new name and closing the dialogue with OK will cause that name to become available in the drop-down list next time. Likewise, hovering the mouse over a name in the drop-down list and pressing DEL will cause it to be permanently removed (as long as you subsequently close the dialogue with OK!).

Managing Weekend Meeting information

All default Workbook templates have been updated to include these new assignments on your schedule. For example:

Updated Workbook S-140 with video conferencing assignments
Updated Workbook S-140 with video conferencing assignments

It is entirely optional to assign the Host and Co-host. I have updated the templates in such a way that the new labels will only display if both assignments have been assigned.

Are you using a custom template and would like to make the changes needed to see these new assignments? Add the following highlighted lines of code here to your template:

                </xsl:otherwise>
              </xsl:choose>
            </xsl:if>
          </td>
        </tr>
        <xsl:call-template name="MidweekVideoConferenceInfo"/>
        <xsl:apply-templates select="Note"/>
        <tr>
          <td colspan="4"> </td>
        </tr>
        <tr>
          <xsl:apply-templates select="SongOpen" />
          <xsl:apply-templates select="PrayerOpen" />
        </tr>
        <xsl:apply-templates select="OpeningComments" />
      </xsl:if>
    </table>
  </xsl:template>

    <xsl:template name="MidweekVideoConferenceInfo">
    <xsl:if test="VideoConferenceHost != '' and VideoConferenceCohost != ''">
      <tr>
        <td colspan="3">
          <div class="floatRight">
            <xsl:value-of select="//Labels/VideoConferenceHost"/>
            <br/>
            <xsl:value-of select="//Labels/VideoConferenceCohost"/>
          </div>
        </td>
        <td class="cellName">
          <xsl:apply-templates select="VideoConferenceHost"/>
          <br/>
          <xsl:apply-templates select="VideoConferenceCohost"/>
        </td>
      </tr>
    </xsl:if>
  </xsl:template>

  <xsl:template name="WeekendVideoConferenceInfo">
    <xsl:if test="Assignments/VideoConferenceHost != '' and Assignments/VideoConferenceCohost != ''">
      <tr>
        <td class ="cellWEEKEND" colspan="2">
          <div class="floatRight">
            <xsl:value-of select="//Labels/VideoConferenceHost"/>
            <br/>
            <xsl:value-of select="//Labels/VideoConferenceCohost"/>
          </div>
        </td>
        <td class="cellName">
          <xsl:apply-templates select="Assignments/VideoConferenceHost"/>
          <br/>
          <xsl:apply-templates select="Assignments/VideoConferenceCohost"/>
        </td>
      </tr>
    </xsl:if>
  </xsl:template>

  <xsl:template name="MEMORIAL-WEEKEND">

The other change required is:

        </td>
        <td class="cellName">
          <xsl:value-of select="Assignments/Chairman"/>
        </td>
      </tr>
      <xsl:call-template name="WeekendVideoConferenceInfo"/>
      <xsl:apply-templates select="HomeTalk"/>
      <xsl:apply-templates select="AwayTalk"/>
      <xsl:apply-templates select="Assignments"/>
    </table>
  </xsl:template>

  <!--Displays the Home Talk Speaker details-->
  <xsl:template match="HomeTalk">
    <tr>
      <xsl:apply-templates select="Time" mode="End"/>
      <td class="cellWEEKENDText">
        <div class="floatRight">
          <xsl:value-of select="//Labels/PTS_Congregation"/>:
        </div>
        <span class="textPTSLabel">
          <xsl:value-of select="//Labels/PTS_Speaker"/>:
        </span>
        <xsl:text> </xsl:text>
        <span class="textPTSValue">
          <xsl:value-of select="Speaker"/>
        </span>
      </td>
      <td class="cellName">

The above code changes will display the new assignments for both Midweek Meeting and Weekend Meeting. Feel free to adjust the template to meet your requirements. Learn more about Advanced Customisation if this interests you.

Note
Please note that we have not added any bespoke Host and Co-host assignments to the Assignment Editor. We made this decision because you can easily add your own custom assignments to meet your needs.

Legacy Workbook is back!

I had several requests to bring the old Workbook schedule template back. So what I have done is adjust the Workbook-S-140 template logic to make it resemble the legacy schedule.

I had to make a couple of changes to the underlying XML in order to support some of the changes that were needed. The new template is called Workbook-S-140-Legacy and looks something like this:

The new Workbook-S-140-Legacy template
The new Workbook-S-140-Legacy template

There are some things to keep in mind if you decide to use this template:

  • At the moment the Weekend Meeting can’t be displayed. I have not looked at the needed styling change requirements. Let me know if this is something you would like added.
  • The schedule is designed to be used where your congregation has no additional classes. If you try to use additional classes it will not look right.

There have been several other bug fixes and improvements made in this edition. Have a look at the Revision History for full details.

Did you know?
The Search feature on the website has been improved. It will now also examine the Support Forum topics for possible results for your search term.

At the moment the online help documentation is not included in the results and you must continue to use the helps dedicated search feature.

Latest Download

Meeting Schedule Assistant

Supported operating systems:

Windows 7 (Service Pack 1)
Windows 8.1
Windows 10
Size: 12.7 MB
Version: 20.1.7
Published: 22/05/2020

You can also upgrade by using the Check for Update feature from the Help menu (if you have not been a beta tester).

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