Meeting Schedule Assistant

Use the Weekend Meeting window to detail the information you would like to display on the schedule. Populate the various boxes by selecting from the dropdown lists or manually typing in the details.

Learn more about the Weekend Meeting window by looking through the rest of this help topic. Or, as an alternative, click on the option you are interested in on the screenshot above.

Week of meeting

This has been provided for those of you who only need to  manage the Weekend Meeting assignments.

Meeting Date and Time

There are a few circumstances (for example, the visit of the Circuit Overseer) that may require a change in meeting time. Use the Override time option to cater for this.

Assignments

Most of the dropdown lists are dynamic. Typing in a new name and closing the dialogue with OK will cause that name to become available in the dropdown list next time. Likewise, hovering the mouse over a name in the dropdown list and pressing DEL will cause it to be permanently removed (as long as you subsequently close the dialogue with OK!). The only exceptions are the Host, Co-host and Zoom Attendant assignments which use the Publishers Database.

Linking Chairman and Opening Prayer

You will need to temporarily deactivate the link if you need to use the Swapping Assignments tool with the Opening Prayer assignment.

Speaker Notes and Images

The speaker notes and images are included on the default Worksheet S-140 Weekend Meeting template. Find out more about the Weekend Worksheet template and how you can customize the look and feel to meet your needs.

Add to list of assigned talks

Click on the hamburger symbol to display this context menu. If the talk number is not yet included in the speakers’ list of assigned talks, the menu item Add to list of assigned talks will be available. You will be asked to confirm whether you want to add the talk number to the selected speaker. If you answer Yes, it will automatically add this talk number to their list of talks. This saves you from having to go through the Congregations Database menu navigation to do it.

Manage

The Manage menu buttons can be used to add, edit or remove public talk speakers from the database. It is also possible to move a speaker from one congregation to another in the database. Use these shortcuts to avoid navigating the Congregations Database menu.

Away Speakers

This is a list of away talks that have been assigned during the same week as the currently displayed home talk.

Add

Press this button to add a new away talk assignment to the schedule. The Away Talks window is displayed for you to enter the new details. Click on the link for more details.

Edit

Press this button to edit an existing away talk assignment. You must select an away talk before you press the button.

The Away Talks window is displayed for you to adjust the details as required. Click on the link for more details.

Delete

Press this button to delete the selected away talk assignment from the schedule.

You must select the talk that you want to delete before pressing the button.

Watchtower Study

The Watchtower theme is automatically provided for all languages that support monthly volunteer data.

Circuit Overseer Service Talk

These controls are only enabled when the Circuit Overseer Service Talk option is selected in the editor.

Video Conferencing

Database Menu — Congregations

From here you can add / edit / delete congregations and their associated speakers. This database is used when assigning Public Talks.

Database Menu — Publishers

Do you need to make some changes to the Publishers Database? This is now possible from inside the Weekend Meeting Editor. The editor will automatically update all the various drop-down lists when you close the Publisher Database window.

Edit Menu — Duty Assignments

Do you include information from the Assignments Editor on your schedules by using the Duty Assignment History ? Now it is possible to make changes to those assignments by using the Edit Duty Assignments tool. Click Duty Assignments on the Edit menu.

Options Menu — Labels

This displays the same popup window to let you customize some of the assignment labels. Find out more by clicking this link.

Both the Meeting Editor and Weekend Meeting Editor use the same set of custom label text.

Import

This window contains a special and unique feature. If you handle public talk coordination and you have the Public Talks program installed (see www.publictalksoftware.co.uk) you can populate the window directly with information extracted from that software using the Import button. These two programs are designed to work together. Using the database is a time saver because you don't have to manually type in the information and you are less likely to make errors (unless they were already wrong in the database!). Once the button is clicked, you will see this window:

The Import button is disabled if the date of the meeting is in the past.

OK

Closes the dialogue and the schedule preview is automatically updated to reflect your changes.

Cancel

Closes the dialogue and aborts all changes made to the schedule.

Help

Displays this help topic.

Lookup

Clicking on the Lookup symbol will display a list of the most recent dates that the selected publisher has handled this assignment (in descending date order).

In addition, it will display all upcoming assignments for the publisher in bold text. This includes those future assignments on the current schedule, and any held in the assignment history file.

Future assignments are included as this can be useful if you need to make changes to existing student arrangements.

This window can be resized.